✅ Company Verification Checklist
Company Identity
- Legal company name
- Company registration number
- Registered office address
- Country of registration
- VAT number (verify via VIES)
Official Documents to Request
- Certificate of incorporation / business license
- VAT registration certificate
- Bank account ownership letter (for payment validation)
- Proof of directors / company ownership
- Trade or client references
Financial & Legal Standing
- Recent financial statements (last 1–2 years)
- Credit report (via Creditsafe, D&B, etc.)
- Confirmation of no outstanding legal issues or sanctions
- Company not listed on EU Sanctions List
Digital & Operational Presence
- Website and contact info match business records
- Active LinkedIn company page
- Verified team members on LinkedIn
- Video call or visit arranged (if needed)
📧 Email Template to Request Verification Documents
Subject: Request for Company Verification Documents – Potential Partnership
Dear [Name],
I hope this message finds you well.
As we explore the potential for a business partnership between our companies, we would like to proceed with standard verification procedures to ensure compliance with internal and EU due diligence requirements.
Could you please provide the following documents at your earliest convenience:
- Certificate of incorporation / business license
- VAT registration certificate
- Bank account confirmation (letterhead or official statement)
- Company ownership or director structure
- Any relevant client or trade references
These steps help us maintain transparency and build a strong foundation for collaboration.
Thank you in advance, and please let us know if you need anything from our side as well.
Best regards,
[Your Full Name]
[Your Job Title]
[Your Company Name]
[Phone | Email | Website]